Showing posts with label Resource Management. Show all posts
Showing posts with label Resource Management. Show all posts

December 19, 2018

Project Management - The Best Day

So a colleague said something interesting to me about project management:
The best day of project management is usually the first day, but I want to show you that the best day is really the last day of the project.
And as I thought about this, I sort of starting laughing to myself and thinking, you know what, I think this guy has something here. 

- Day 1 of a project, everyone is usually all bright-eyed and bushy-tailed. 

We're embarking on an adventure together to build something new for the organization and our customers. 

We're going to team up and everyone will contribute.

And out of the project sausage maker--poof!--like magic comes a new system or product. 

- But as we all know, things don't always go so smoothly.

With some projects, the pretty smiley faces of day 1 may quickly turn to ugly frown faces.

There is analysis paralysis, scope creep, conflicting or changing priorities, resource issues, technical challenges, or the sausage just doesn't come our right--oh sh*t!

Thus, many  projects end up going bust in terms of cost, schedule, or performance. 

That is, they end up costing too much, being delivered behind schedule, or just not meeting the performance requirements. 

You have some projects that never even truly get off the ground, have multiple resets, or get dumbed-down or even cancelled altogether along the way. 

So by the time you reach the last day of the project, many people seem like they've been through the project ringer. 

I'm sure that I've heard more than one project manager say:
Just take me out back and shoot me!

So when this colleague said that he wants the best day of the project to be the last--in terms of satisfaction with the project (not that that pain was finally over!)--I really appreciated this as an awesome goal. 

We should all look to the last day of our projects as the best--one where we can look back and say: 
Wow, great job everyone!  We really got something great done here--and we did it right!  ;-)

(Source Photo: Andy Blumenthal)
Share/Save/Bookmark

December 13, 2017

Anything Is Possible

So you're all aware of the 3 legs of project management:

- Cost

- Schedule

- Scope

I remember learning the adage that if you change any one of these then there is an impact on the others. 

For example, if you "crash" the timeline on a project to finish more quickly, then you either need more money or you need to reduce the scope. 

Similarly, if you want to cut costs on the project then you may have to extend the timeline or scale back on the requirements. 

Recently, I heard someone says the following:
"We can do anything with enough time and resources."

And when I thought about this, it's true enough.

If you provide more money and time for a project then, of course, you can do more in terms of the scope of the project.

Pour enough bucks and time into something and conceptually, we really can do anything. 

Technically, we can do the proverbial "anything," but that's only if the politics and infighting don't get in the way of progress. ;-)

(Source Photo: Andy Blumenthal)
Share/Save/Bookmark

October 26, 2017

Supervisors vs. Team Leaders

Here is a comparison of the roles and responsibilities of supervisors and team leaders. 

Often there can be confusion over who is supposed to do what. 

This table should help clarify what supervisors and team leaders do in terms of strategic planning, work assignments, resource management, employee training, and performance management. 

I hope you find this a helpful resource, and that you can organize your staff more efficiently and productively ;-)

(Source Graphic: Andy Blumenthal)
Share/Save/Bookmark

January 18, 2015

Governance, Pay Attention

So I chose this photo to represent bad governance. 

The governing board covers their ears, eyes, and mouth.

Because they hear and see no evil and speak no truth. 

They are deaf, blind, and dumb--they provide no real oversight. 

Simply choosing to collect their pay checks and stock options for residing on the governance board.

This is their payoff--not to govern--but rather to shut up and stay out of it!

I read a good overview of what governance is supposed to be and comparing it to management functions (Reference: Exam Preparation Course in a Book for Passing the CISM):

  • "Oversight versus Implementation
  • Assigning Authority versus Authorizing action
  • Enacting policy versus Enforcing policy
  • Accountability versus Responsibility
  • Strategic planning versus Project planning
  • Resource allocation versus Resource utilization"

When the board does their job, then the organization has a business strategy, manages risks, allocates resources, delivers value, and measures and monitors performance. 

In other words, no more acting like a bunch of out of control monkeys. ;-)

(Source Photo: Andy Blumenthal)
Share/Save/Bookmark

April 28, 2012

Governing the Internet Commons

Recently, I've been watching a terrific series called America: The Story of Us (12 episodes)--from the History Channel. 

It is a beautiful portrayal of the the founding and history of America.

One theme though that repeats again and again is that as a nation, we use the common resources and deplete them until near exhaustion. 

The show portrays an America of lush forests with billions of trees that are chopped down for timber, herds of 30 million buffalo slaughtered for their hides, rollings plains of cotton for a thriving clothing industry that is over-planted, a huge whaling industry used for oil that is over-fished.  

Unfortunately, as we know, the story is not just historical, but goes on to modern-day times, with fisheries depleted, whole species of animals hunted to extinction, energy resources furiously pumped and mined to a foreseen depletion, city streets turned into slushy slums, and national forests carelessly burned down, and more. 

The point is what is called the "Tragedy of the Commons"--where items held in trust for everyone is misused, overused, and ultimately destroyed. With private property, people are caretakers with the incentive to maintain or raise the value to profit later. However, with common property, people grab whatever they can now, in order to profit from it before someone else gets it first. 

This phenomenon was first laid out in the Torah (Bible) with a law for a "Shabbath Year" called Shmita mandating that people let fields (i.e agriculture) lie fallow for a full year every 7 years and similarly, the law of Jubilee (i.e. Yovel), that slaves be freed and loans forgiven every 50 years. I think that the idea is to regulate our personal consumption habits and return what the historical 
"commons" back to its normal state of freedom from exploitation.  

This notion was echoed by ecologist Garrett Harden in the journal Science in 1968, where he described European herders overgrazing common land with their cows to maximize their short-term individual profits at the expense of longer-term term societal benefits. Harden suggested that regulation or privatization can help to solve the "Tragedy of the Commons." 

In the 21st century, we see the modern equivalent of the commons with the Internet, which is an open, shared networking resource for our computing and telecommunications.Without protection, we have the Wild West equivalent with things like spam, malware, and attacks proliferating--clogging up the network and causing disruptions and destruction, and where some people use more than their fair share 

Here are some examples of the Tragedy of the Internet:

- Symantec reports that even with spam decreasing with the shutdown of spam-hosting sites, in 2011, it is still 70% of all emails.

- McAfee reports that malware peaked as of the first half of 2010, with 10 million new pieces.

- Kaspersky reports that web-based attacks were up to 580 million in 2010--8 times the amount of the previous year.

- Verizon Wireless reports 3% of their users use 40% of their bandwidth.

If we value the Internet and want to continue using and enjoying it, then like with our other vital resources, we need to take care of it through effective governance and prudent resource management.  

This means that we do the following:

1) Regulation--manage the appropriate use of the Internet through incentives and disincentives for people to behave civilly online. For example, if someone is abusing the system sending out millions or billions of spam messages, charge them for it!

2) Privatization--create ownership over the Internet. For example, do an Internet IPO and sell shares in it--so everyone can proverbially, own a piece of it and share financially in it's success (or failures). 

3) Security Administration--enhance security of the Internet through public and private partnership with new tools, methods, and advanced skills sets. This is the equivalent of sending out the constable or sheriff to patrol the commons and ensure people are doing the right thing, and if not then depending on who the violating actor(s) are take appropriate law enforcement or military action.

Only by managing the Internet Commons, can we protect this vital resource for all to use, enjoy, and even profit by. 

(Source Photo: here)

Share/Save/Bookmark

October 3, 2010

Policing, Armed And Data-Rich

http://news.yahoo.com/video/us-15749625/predictive-policing-22251759

Watch how COMPSTAT (COMPuter STATistics) and technology is being used for predictive policing.

Data, geographic information systems (GIS), and business intelligence/analytics come together to predict and fight crime in major U.S. cities like LA, NY, and others.

As one officer said: "Information can predict the future. Information can lead you to make good decisions and it's shown in a business model everyday!"

Share/Save/Bookmark